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May 2022
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Tips for Office Shifting in Lingampally6/10/2020 If you have an office in Lingampally Hyderabad and you are shifting to nearby location, here are 3 easy steps to pack and move efficiently.
Step One – Preparation Now it’s time to consider the logistics of moving all your office equipment from one location in Lingampally Hyderabad to another locality or nearby buidling in the same city. Get a detailed floor plan of your new space. Measure the new office space and plan how you are going to lay things out. Create an inventory of existing office furniture. Consult with a furniture company in Lingampally for any new furniture you might need. Place orders for new furniture and stationery if needed. Arrange external storage facilities if needed. Assign colour codes to each department. Work on a detailed floor plan and allocate colour coded stickers to each department section. Assign each employee a number, and add that corresponding number to their desk and equipment. Clearly define and name communal spaces on your new floor plan. Sign any official paperwork, permits and licenses. Book parking space and elevators for the moving day. Arrange for cleaning services at your current office and the new premises. Finalise access codes and security for the new premises. Send a detailed floor plan to your movers, or arrange a meeting at the new premises if needed. Create a detailed moving day plan for your staff to follow. Draft a list of emergency contact numbers for everyone involved in the move, as well as elevator maintenance and building management. What should your planning team be discussing at this stage? Assigning a member of each team to oversee their department’s packing responsibilities. Deciding on packing procedures and layout. Drafting directions to the new location, including instructions on parking, public transport etc. Putting together a “moving pack” for each staff member, including their allocated desk number, colour code, and information about the new location. Determining a standardised way to label laptops, screens, hard drives, keyboards etc. and making sure all staff are informed. Ensuring that everyone takes home personal belongings and devices. Deciding which representatives will stay at the current location until the last moving truck has left, and who will be going to the new location to supervise. Arranging for each department to empty and pack or seal their filing cabinets etc. Ensuring that colour coded signs and desk numbers are clearly laid out and marked in the new space. Ensuring that keys, access codes or tags and security information is all available. Step Two – Making the Move Once moving day arrives, you should be feeling well-prepared. Here are some more ways to ensure everything goes smoothly on the big day. Local Packers and Movers in Lingampally Hyderabad are well equipped to shift the belongings reliably, so nothing to worry about but it is important to keep a lookout for them. Keep your emergency number printout close at hand. Allow a budget for refreshments for the moving team and internal representatives. If needed, arrange to have air conditioning on during the move. Ensure that all tech equipment, computers, phones etc. are moved first. Ensure that representatives are available to make sure all the colour coded items are placed in the right locations, and all desks are in the right places along with their numbered boxes Book a date for telephone lines and systems to become operational. Step Three– Settling In The big move is over! Now it’s time to get the final few things set up, so you can get back down to business as soon as possible. Ensure that all areas are clearly defined and demarcated for staff to see. Set up all computers and tech equipment. Set up telephone lines and systems. Update the company website with new contact information. Create a new phone list and send the location to all employees. Distribute new phone lists and department locations. Perform a detailed check of the premises, and report any damage to the moving company if needed. Make sure your insurance has been transferred. Ensure that any old leases have been wrapped up. Confirm that any deposits have been received from the old premises. Collect all passes, keycards and keys for the old premises and have them sent back. Hand out new passes, keycards and keys for the new office. Check all invoices and payments. Arrange for the installation of new IT systems. Issue a press release about your change of address. Set up a planning committee to put together an office-warming party. Add a special touch by leaving a “welcome pack” on each employee’s desk, with their name, job title, a welcome note and some treats to get them through a busy day.
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7/6/2021 12:52:22 am
Whenever you want to move from one place to another, always contact professional movers because they have experienced staff who do their job properly without wasting time.
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